GENERAL DATA PROTECTION REGULATION PRIVACY NOTICE
(How we use learner information)
The categories of learner information that we collect, hold and share
- Personal information (such as name, Unique Learner Number and address)
- Characteristics (such as ethnicity, language, nationality)
- Assessment information and details of prior learning
- Attendance information (such as sessions attended, number of absences and absence reasons)
Why we collect and use this information
We use the learner data:
- to support learning
- to monitor and report on progress
- to provide appropriate learner pastoral care
- to assess the quality of our services
- to comply with the law regarding data sharing
- to comply with ESFA data requirements
The lawful basis on which we use this information
We collect and use learner information under Article 6, (f)
Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.
And under Article 9 (d)
Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects
Collecting learner information
Whilst the majority of learner information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain learner information to us or if you have a choice in this.
Storing learner data
We hold learner data in compliance with Education & Skills Funding Agency requirements.
Who we share learner information with
We routinely share learner information with:
- schools that the learner’s attend after leaving us
- our local authority
- the Department for Education (DfE)
- Education & Skills Funding Agency
Why we share learner information
We do not share information about our learners with anyone without consent unless the law and our policies allow us to do so.
We share learners’ data with the Department for Education (DfE) and Education & Skills Funding Agency (ESFA) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
Youth support services
Learners aged 16+
We will also share certain information about learners aged 16+ with the relevant local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996.
- This enables them to provide services as follows:
- post-16 education and training providers
- youth support services
- careers advisers
For more information about services for young people, please visit your local authority website.
Requesting access to your personal data
Under data protection legislation, parents and learners have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the KITS Data Protection Officer.
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact:
Data Protection Officer
Kirkdale Industrial Training Services Ltd